Hide Policies & Procedures

YOUR SUMMER CAMPS TERMS AND CONDITIONS

TUITION, WITHDRAWAL, AND REFUND POLICY

Tuition for Your One-Day Summer Camps Preview is FREE for YPAC members and $20 for non-members. Tuition for Your

Summer Camps are $175 per camp (M-W 9 am – 12 pm). Withdrawals and refunds can only be completed if YPAC is

notified via text or email one week prior to the start of camp. Refunds will not be given due to missed days of summer

camp once the camp begins.

CAMP CANCELLATION

YPAC reserves the right to cancel camps due to insufficient enrollment. YPAC will notify all registered families via text

and / or email at least 30 days before the start of camp in cases of cancellation and will refund accordingly. YPAC reserves

the right to deliver camp content via an online system in the event that camps are not able to be conducted live for any

reason including, but not limited to: weather or governmental advisory.

COMMUNICATIONS

At YPAC, we go to great lengths to keep you informed and up to date:

● For Your Summer Camps communications, we will communicate via emails and text messages. Please add

[email protected] to your email contact list to avoid important messages going to the wrong inbox or spam

and add YPAC’s texting number 630-755-6499 to your phone directory.

● The #mypacisypac Facebook group page is a great way to stay connected.

● Conferences – At any time you are welcome to schedule a conference with your instructor and the

owner/director.

● Questions – We are happy to answer any questions you may have regarding your child or our programs. Let us

know if we can help you in any way!

INSUFFICIENT FUNDS

A $30 fee will be assessed for all declined or returned transactions including, but not limited to, insufficient funds, expired

cards or other reasons for declined payment. This includes checks, as well as auto-payments via ACH/EFT or credit

card/debit card. Accounts not paid within terms are subject to an accruing 5% monthly finance charge until paid.

Accounts more than 60 days past due may be submitted to collection services.

Last edit Mar 6, 2023

INSTRUCTION NOTE

There will be times during camp in which the instructor may need to assist a student through movement or positioning. In

such cases, the instructor may need to physically touch the student in order to ensure proper instruction.

STUDENT ETIQUETTE

● Arrive to camp on time.

● Wear dress code appropriate attire. Crop tops or bare midriffs are not allowed at YPAC.

● Remain respectful of the instructors, staff, and other campers.

● No gum, food, or beverage is allowed in classrooms and studios, except bottled water.

● Attendance is essential to quality education in the arts.

● Please use the restroom before camp, during breaks, or after camp.

SAFER STUDIO POLICY

YPAC requires all staff and students to stay home when they are ill. In order to reduce community spread of contagious

viruses, we follow guidelines from our industry associations More Than Just Great Dancing!® and Youth Protection

Advocates in Dance.

SAFETY

YPAC strives to provide the best quality and care to all students and their families. These safety guidelines must be taken

into great consideration. Parents/Guardians will need to drop off their child and watch them walk into the building or

walk them to the door. Parents/Guardians need to make the center aware if someone beside themselves will be dropping

off or picking up the student. Parents/Guardians need to be punctual when arriving to pick up their child. Instructors and

lobby hosts have prior obligations and commitments and cannot take on the responsibility of looking after a child and

waiting until a parent/guardian arrives. Thank you for your understanding.

DISCIPLINE

YPAC is an active advocate of safety, quality, and care. Students who choose to exhibit behavior that is disrespectful,

unsafe, or harmful will be asked to observe class instead of participating. If the situation does not show improvement, the

student will be asked to leave the class, and their parents will be called. If the situation is becoming uncontrollable, the

student’s parents will be called and asked to immediately pick up the student (in a case like this, the student may be told

that they can no longer attend class). YPAC hopes that these incidents will never arise; however, to provide the best

quality, safety, and care, this needs to be implemented.

Last edit Mar 6, 2023

LOST AND FOUND

A lost and found basket is located in the lobby. Please check the lost and found basket regularly as all lost and found

items are donated on the 1st and the 15th of each month.

INCLEMENT WEATHER POLICY

In the event of inclement weather where camp can not be held, an email and text will be sent.

I understand that Your Performing Arts Center does not give credit and/or refunds for camp missed

due to vacation, illness, weather, etc. I understand that YPAC is not responsible for lost items,

stolen items, or unclaimed merchandise.

I understand that participation in Your Summer Camps involves risk and possible injury. I

understand that Your Performing Arts Center and their staff, teachers, agents, etc. will not be held

responsible for injuries sustained while participating or attending any class, performance, event or

traveling to or from its facilities. I authorize Your Performing Arts Center to secure any emergency

medical treatment my child might need. I understand that I assume full financial responsibility for

risks of personal and bodily injury and/or illness that may be sustained in class, while performing, or

traveling to or its facilities.

I have and will maintain, at my expense, sufficient health insurance and other types of medical

payments to cover the cost of any personal and bodily injury and/or illness that may be sustained

in class, in rehearsals, while performing, or traveling to or from its facilities.

I release YPAC and its managers, instructors, employees, agents, associations, related companies,

successors and assigns, from liability for all personal and bodily injury and/or illness that may be

sustained in class, in rehearsals, while performing, or traveling to or from its facilities. I specifically

intend this release to include all claims that my child and I might have based on actual or alleged

negligent supervision, instruction, training, and/or facility care and cleaning.

Last edit Mar 6, 2023

I allow Your Performing Arts Center to use my child’s name and photographic likeness in all forms

and media for advertising, trade, or any other lawful purpose. I agree that all rights, title, and

interest in and to all such images and any reproductions or derivative works shall be the exclusive

property of YPAC. Additionally, from time to time parents and students may opt to share videos,

photos or other information on social media pages that may be used, hosted, created or referenced

by YPAC. The party posting takes responsibility for all sharing or posting of such information and

waives any claim against YPAC for the release of any protected information. If my child(ren) is

under the age of 18 at the time of this agreement, the party signing makes this waiver on behalf of

their child(ren). I hereby release YPAC from all liability or legal responsibility that may arise from the

acts that I have authorized or consented to herein. I agree that YPAC does not owe me any

compensation for the acts that I have consented to in this Section. I have carefully read and

understand the terms and conditions of this Section.

A Note from the YPAC TEAM:

Thank you for taking the time to read this form. We look forward to meeting you and your family

(or seeing you again!). We know that you will be pleased with your decision to participate in Your

Summer Camps!. Welcome!

By checking the “I Accept” box, I acknowledge that I have read, understand, and agree to Your

Summer Camps powered by YPAC terms and conditions.

Choose your classes on Dance Studio Pro

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LOYALTY REGISTRATION / MEMBERSHIP

New to the registration process this year is the option to choose a membership level to best meet the needs of each individual family.   Each family needs to choose and pay for one membership at ypacarts.com prior to registering for classes through the DSP Parent Portal.  The Discover Membership is equivalent to the membership fee of previous years.   Loyalty Registration pricing runs Jun 1, 2021- June 15, 2021.  After June 15, 2021, regular membership rates apply.  Membership fees are non-refundable with the exception of preschool students who are determined to be unready for lessons and may receive a credit for the following season.  If a membership has not been purchased by July 31, 2021, students will be dropped from their classes.

Available Memberships:	Discover MembershipAnnual Fee	Develop MembershipAnnual Fee	Dedicate MembershipAnnual Fee
Loyalty Registration PricingCurrent members only)June 1-June 15, 2021	$50 / FamilyRecreational	$75 / FamilyMost Popular	$149 / FamilyAll Access
Open Registration Pricing After June 15, 2021	$65 / FamilyRecreational	$99 / FamilyMost Popular	$199 / FamilyAll Access
Loyalty Registration – opportunity to register before the public with loyalty pricing	x	x	x
Special Member Pricing for B-Day Parties – 10% off	x	x	x
Community Partner Discounts	x	x	x
Welcome Gift	x	x	x
Participation in YPAC performances	x	x	x
Private Members Only Forum		x	x
Distance Learning Live Streamed Classes		x	x
Parent/Teacher Pathway Conferences		x	x
Early Access to Ticket Sales		x	x
Subscription to YPAC TV		x	x
All Access Pass to YPAC TV’s Livestream		x	x
Digital Replays		Dance & Tumbling Community – YESTheater Community – Spring ProductionMusic Community – Summer Showcase	all productions
All Access Pass to YPAC’s On Demand Training Library			x
Special Member Pricing for Master Classes & Workshops – 10% off			x
Personalized Goal Setting Meeting with a Community Director / Coordinator			x
2 Tickets to Any Show			x

YPAC reserves the right to cancel classes due to insufficient enrollment or change the class schedule at any time.  Prices are subject to change as a result of unforeseen circumstances and will be communicated with at least 30 days of notice.  

TUITION

Rates are for the full season (August-June for Dance and Tumbling, all year for Private Music, and Theater as specified in DSP).  We have structured the tuition rate so you are not charged for weeks the center is closed (i.e. Holiday Calendar schedule), however the billing is divided equally among the season by month. All families are REQUIRED to be on our secure auto-pay system by debit/credit card or EFT. Tuition does NOT include the membership fee, dress code, shoes, class materials, production tickets, costumes, additional private lessons, or special events. Tuition is charged on the 15th of every month from July-May for Dance, Tumbling, and Theater, and the 1st of every month for Private Music Lessons . The 15th of the month charge covers tuition for the upcoming month. Tuition will not be adjusted for class cancellations due to, but not limited to: snow days, emergencies, etc. In these cases, YPAC will go to online learning for class cancellations. Prices are subject to change as a result of unforeseen circumstances and will be communicated with at least 30 days of notice.  

PRIVATE LESSON STUDENTS ONLY
In the event a student is unable to meet for a scheduled lesson, a parent must provide a minimum 24-hr notice via your Parent Portal. If this notice is not given, your makeup lesson is NOT guaranteed, and billing will remain the same. If proper notice is given, it is up to the parent to schedule a makeup lesson with the instructor. Students are given no more than 1 make-up lesson opportunity every two months if prior 24-hour notice is given, and the instructor may have specific make-up dates to choose from for ease of scheduling. If a student misses a scheduled make-up lesson for any reason, another makeup will NOT be scheduled. Additional materials are often needed for private lesson students including music books, metronomes, guitar strings, yoga balls, yoga mats, etc and will need to be purchased by the student. Each student’s instructor will specify the need for lesson books, sheet music, flexibility enhancers, etc if applicable. Private Music Students will have a $30 material fee annually to cover the purchase and copyright of sheet music. 

YEAR END SHOW & THEATER PRODUCTION COSTUMES

Year End Show costume fees will be automatically charged on November 15 and are non-refundable after December 1, which is when our costume order is placed. Dance & Tumbling Community members will be charged a $75+tax costume fee for each class a student is enrolled in. YPAC will provide one complimentary pair of Tagless Tights per dancer. Each class is labeled with the color show that the class will be performing in. If you register for classes in multiple shows, you will be responsible for purchasing tickets to ALL shows you wish to attend. 

Spring Theater Production costume fees ($75+tax) will be automatically charged on February 1, 2022 for all cast members in the show.  After the final performance, cast members will keep the costume they have paid for.

MUSIC AND THEATER SHOWCASES

A $25 production fee will be automatically charged two months before each music and theater showcase (charge dates are as follows October 11, 2021 for the Holiday Music Showcase, October 13 for the Winter Theater Showcase and April 5, 2022 for the Summer Music Showcase). This fee covers the production staff and venue. If you choose to opt out of the showcase, you must communicate that by emailing [email protected] before the automatic charge dates to ensure you are not charged.

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WITHDRAWAL AND REFUND POLICY
There is a two-month minimum for all lessons. One-month notice from the 15th day of the month is required to discontinue any payments. Recital Costume deposits are non-refundable. The withdrawal form must be filled out online and will not be accepted over the phone. All withdrawals must go through our Member Services department and not with an instructor. Tuition, membership fees, and costume fees are not refundable for any reason. Refunds are only issued when YPAC cancels a class due to low enrollment. Account credit will be issued when the student or parent initiates the schedule change. Credit will be applied to any YPAC tuition or fees due within one year. No refunds will be given if a similar online class is provided in place of an in-studio class. 

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RESCHEDULING, TEACHER AND CLASS SUBSTITUTION

• YPAC reserves the right to reschedule or combine classes.
• YPAC reserves the right to provide a substitute or replacement teacher as YPAC may deem necessary.  
• YPAC reserves the right to deliver class content via an online system in the event that classes are not able to be conducted live for any reason including, but not limited to: weather, teacher absence, or governmental advisory. 

COMMUNICATIONS
At YPAC, we go to great lengths to keep you informed and up to date.  

• E-News, website, Facebook, email notices, text messages and lobby displays. Please add [email protected] to your email contact list to avoid important messages going to the wrong inbox or spam.
• #mypacisypac Facebook group page is a great way to stay connected. 
• Conferences – At any time you are welcome to schedule a conference with your instructor and the owner/director. 
• Questions – We are happy to answer any questions you may have regarding your child or our programs. Let us know if we can help you in any way!

INSUFFICIENT FUNDS
A $30 fee will be assessed for all declined or returned transactions including, but not limited to, insufficient funds, expired cards or other reasons for declined payment. This includes checks, as well as auto-payments via ACH/EFT or credit card/debit card. Refunds are only given for prolonged illness or injury and with proper communication. In both cases, a doctor’s note is required and doctor’s release will be required to return to lessons. Accounts not paid within terms are subject to an accruing 5% monthly finance charge until paid. Accounts more than 60 days past due may be submitted to collection services.

INSTRUCTION NOTE

There will be times during class in which the instructor may need to assist a student through movement or positioning. In such cases, the instructor may need to physically touch the student in order to ensure proper instruction.

5 WAYS TO LEARN
YPAC offers a variety of service options including private instruction, small group instruction, traditional classes, online instruction, and pre-recorded classes to meet the needs of students and staff as well as for the ability to maintain service continuity in any situation. 

INTER-SESSIONAL BREAK

YPAC provides one inter-sessional break in the early fall that provides flexibility during the YPAC season.  Inter-sessional breaks allow for the potential makeup of classes in the event of breaks or a cessation of classes for any reason. 

ATTENDANCE
Regular attendance is vital to student progress and group choreography. Please make every effort to attend each class. Students may make up 1 missed group class every two months. If a student misses more than 2 of the final 8 classes before the recital, the student may be dismissed from participating in the YES routine at the discretion of the teacher.

STUDENT ETIQUETTE

• Arrive to class on time.
• Wear dress code appropriate attire. Crop tops or bare midriffs are not allowed at YPAC. 
• Remain respectful of the instructor and class members.
• No gum, food, or beverage is allowed in dance or music studios, except bottled water.
• Attendance is essential to quality education in the arts.
• Consecutive absences will result in removal from class.
• Please use the restroom before class, during breaks, or after class

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SAFER STUDIO POLICY

YPAC requires all staff and students to stay home when they are ill. In order to reduce community spread of Coronavirus and other contagious viruses, we follow guidelines from our industry associations More Than Just Great Dancing!® and Youth Protection Advocates in Dance. YPAC understands that unlike older children and adults, young children cannot be expected to maintain social distancing at all times. Therefore, YPAC focuses on a hierarchy of measures beginning with keeping ill people home, followed by frequent hand cleaning and good hygiene practices, amplified cleaning, and curricular and facility adaptations to minimize contact and mingling where possible. All studio classes are backed up on an online learning platform. In the event a class is unable to be held at the studio, classes will convert to an online learning platform until in-studio classes can resume.  Masks will be optional for both staff and students for the 2021 – 2022 season.

CONTINUOUS PARENT COMMUNICATION SYSTEM
YPAC uses a “green, yellow, red” system of continuous parent communication regarding the status of classes which can be found in the top right-hand corner of our website and social media. Green indicates to attend face-to-face classes as usual. Yellow indicates a cautionary change to service delivery, so please check your email. Red indicates clients should stay home and attend class online.  

SAFETY

YPAC strives to provide the best quality and care to all students and their families. These safety guidelines must be taken into great consideration. Parents/Guardians will need to drop off their child and watch them walk into the building or walk them to the door. Parents/Guardians need to make the center aware if someone beside themselves will be dropping off or picking up the student. Parents/Guardians need to be punctual when arriving to pick up their child. Instructors and lobby hosts have prior obligations and commitments and cannot take on the responsibility of looking after a child and waiting until a parent/guardian arrives. Thank you for your understanding.

DISCIPLINE

YPAC is an active advocate of safety, quality, and care. Students who choose to exhibit behavior that is disrespectful, unsafe, or harmful will be asked to observe class instead of participating. If the situation does not show improvement, the student will be asked to leave the class, and their parents will be called. If the situation is becoming uncontrollable, the student’s parents will be called and asked to immediately pick up the student (in a case like this, the student may be told that they can no longer attend class). YPAC hopes that these incidents will never arise, however to provide the best quality, safety, and care this needs to be implemented.

LOST AND FOUND

A lost and found basket is located in the lobby. Please check the lost and found basket regularly as all lost and found items are donated on the 1st and the 15th of each month.

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INCLEMENT WEATHER POLICY

In the event of inclement weather, an email and text will be sent and a social media post made by 2pm if classes are canceled (by 8am for morning classes).  Please note that we do not necessarily follow school closings as roads are often cleared by the time studio classes begin. Any canceled classes may be made up on your own time from our regular schedule of in person and on-line classes, based upon availability. In the event there is not a makeup class available, a replacement lesson opportunity will be scheduled.

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I understand that Your Performing Arts Center does not give credit and/or refunds for class(es)/private lessons missed due to vacation, illness, weather, etc. I also understand that holidays have already been removed from the tuition structure and no make-up class(es)/private lesson is needed or will be given. I understand that YPAC is not responsible for lost items, stolen items, or unclaimed merchandise.

I understand that participation in a dance, music, theatre, or tumbling program involves risk and possible injury. I further understand that Your Performing Arts Center will use several venues for, but not limited to, camps, workshops, performances etc. I understand that Your Performing Arts Center, Community Christian Church or any other venue and their staff, teachers, agents, etc. will not be held responsible for injuries sustained while participating or attending any class, performance, event or traveling to or from its facilities. I authorize Your Performing Arts Center to secure any emergency medical treatment my child might need. I understand that I assume full financial responsibility for risks of personal and bodily injury and/or illness that may be sustained in class, while performing, or traveling to or its facilities. 

I have and will maintain, at my expense, sufficient health insurance and other types of medical payments to cover the cost of any personal and bodily injury and/or illness that may be sustained in class, in rehearsals, while performing, or traveling to or from its facilities. 

I release YPAC and its managers, instructors, employees, agents, associations, related companies, successors and assigns, from liability for all personal and bodily injury and/or illness that may be sustained in class, in rehearsals, while performing, or traveling to or from its facilities. I specifically intend this release to include all claims that my child and I might have based on actual or alleged negligent supervision, instruction, training, and/or facility care and cleaning.

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I allow Your Performing Arts Center to use my child’s name and photographic likeness in all forms and media for advertising, trade or any other lawful purpose. I agree that all rights, title and interest in and to all such images and any reproductions or derivative works shall be the exclusive property of YPAC. Additionally, from time to time parents and students may opt to share videos, photos or other information on social media pages that may be used, hosted, created or referenced by YPAC. The party posting takes responsibility for all sharing or posting of such information and waives any claim against YPAC for the release of any protected information. If my child(ren) is under the age of 18 at the time of this agreement, the party signing makes this waiver on behalf of their child(ren). I hereby release YPAC from all liability or legal responsibility that may arise from the acts that I have authorized or consented to herein.  I agree that YPAC does not owe me any compensation for the acts that I have consented to in this Section. I have carefully read and understand the terms and conditions of this Section. 

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A Note from the YPAC TEAM:

Thank you for taking the time to read this form.  We look forward to meeting you and your family (or seeing you again!). We know that you will be pleased with your decision to be a part of YPAC. Welcome!

By checking the “I Accept” box, I acknowledge that I have read, understand, and agree to YPAC’s policies and procedures, including, but not limited to: registration fee, monthly tuition, makeup lessons, auto-pay, refunds, student’s etiquette, observation day(s), safety, and discipline. I understand that registration fees are non-refundable, and I understand the refund information pertaining to monthly tuition.